Wednesday, January 11, 2017

7 Tips For Staying Organized During Wedding Planning

January is designated as "Get Organized Month," so it's a great time to focus on a few things that you can do to stay organized while you are planning a wedding in the Knoxville area. There are lots and lots of tasks involved in pulling off a successful wedding, and the best way to stay as stress-free as possible is to keep everything organized. Country Jewell has a few tips to help make that happen. 

Consider hiring a wedding planner.
Some couples are afraid that if they hire a wedding planner, they will lose creative control over the wedding. While some planners may be a bit controlling, they aren't all like that. If you take the time to interview them until you find one that clicks with the two of you, you will be happy that you did. A good wedding coordinator will take your lead, but is there to offer experienced advice to make the planning simpler. They will keep you on track so that everything gets done in a timely manner before the big day.

Personalize a wedding planning checklist.
There are all kinds of wedding planning checklists out there written to cover a broad range of possibilities. Find one that is detailed enough to cover every aspect of the wedding you are planning, then start eliminating any tasks that don't pertain to your particular event, and also add any that aren't already included. Your wedding will be unique, and a personalized checklist better helps to make your vision a reality.

Plan on paper or online?
Do you still prefer paper lists to virtual ones on the computer or your mobile device, or vice versa? It's really not a bad idea to embrace and utilize both systems. Even if you want to do everything online, there is bound to be some paper items that you will need to keep track of, so you will want to have a plan for keeping those organized. 

The benefit to keeping track of your wedding planning online is that you will always have access to your notes, no matter where you are, and everything will still be there and can be reprinted if any paper pieces get misplaced. Also, many online organizers can be shared with others, like your soon-to-be-spouse, your wedding party, your parents, or any person you believe should be able to get to the information. There are settings you may choose so that other people can only view the items, or they may be allowed to make edits.   

Keep everything in one designated spot.
The most important thing to do, whether you plan on paper, online, or both, is to pick one place for it all. A physical wedding binder should have enough room to hold everything, and a special spot in your home where you always put it when you're done with it. An online planning portal should have one main folder with smaller folders inside to keep you organized. Some of the items that you should keep together are:

  • Your personalized planning checklist
  • A calendar with appointments, deadlines, and important dates
  • Contact lists for every single person or vendor that is involved in your wedding. (wedding party, parents, officiant, rental shop, seamstress, etc...)
  • Wedding Day/Weekend Schedule
  • Signed contracts
  • Copies of all stationery (save-the-dates, invitations, menus, programs, etc...)
  • Directions to venue
  • List of songs
  • RSVPs
  • Gifts received/ thank yous sent
  • Copy of vows
  • Room set-up map & seating chart
  • Budget & receipts  
  • Marriage license 

Set up a temporary email address.
It's easy for emails to get lost in your inbox if you receive a lot on a regular basis. Make sure that you see everything that is wedding-related by setting up a temporary email address specifically for the wedding. This way all of that correspondence is all in one place for easy reference. Once the wedding is over, you can shut down the temporary email to avoid getting spam from vendors you no longer need. If there are vendors that you would like to keep in touch with, you can give them your regular email address after the wedding. 

Number your RSVP cards.
If you are sending out RSVP cards with your invitations, inconspicuously number them in a tiny corner on the back, or with some type of invisible ink. Place the same number next to that name on your guest list. It is not uncommon for people to mail the RSVP back to you, but forget to put their name on it. In that case, you can simply check the number on the back and know exactly who it belongs to.  

Schedule weekly time off.
Even if all of your tasks are organized perfectly, if you don't take a break once in a while, your brain will be overwhelmed! Schedule time every week to do something that is not wedding related to give yourself a break. That way you will stay fresh, and tackling the next task will seem easier. 

Staying organized during wedding planning will make everything run a lot smoother. You can always ask advice from the talented staff at our rustic wedding venue near Knoxville. We've seen a lot of weddings over the years, and if you get stuck, we just may know the answer. We always do our best at Country Jewell to help our brides and grooms have the most amazing wedding possible. Best of luck with your planning. We can't wait to see how it turns out! 

A delightfully quaint Knoxville wedding
& event venue.

6550 Hickory Valley Road
Heiskell, TN 37754

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